Information for Schools
(727) 781-7227 robgalephotography@gmail.com
We are excited that you are considering to hire us for photography, photo booth, and event lighting rentals. We take pride in our quality of our work ethic to provide the best service possible. Planning a school event takes a long time to plan and organize. We feel that having this one-stop-shop page will help you to answer most or all of your questions. With many companies wanting to work for the school district, it is very important to be transparent and have all documentation and accreditation to ensure the upmost security of the children in our community. Below contains all of the necessary information that you will need to verify our company as an approved vendor. Feel free to give us a call or email us for booking or for more information. We are filling up fast and it is a first come first serve basis, so book your appointment with us today!
Our Promise to Schools
As a contractor for Florida Public Schools, we like to ensure the highest quality of product and service possible to meet your standards. We believe in creating a professional product, excellent service, and an energetic environment for all staff and students with our photography, photo booth rentals, and event lighting services. We take the protection of all students and staff seriously to ensure that trust is met at the highest level. We do not accept nor require any down deposits for any of our services until all services are rendered. We do not post, show, or distribute any student's image(s) unless the school grants us permission by obeying district policy and after we review a blank school's model release form to ensure how the image(s) can be handled to posted on online galleries. If the school would like for students to also receive digital prints via email and/or text from the photo booth, we do not collect, store, or sell any personal data to third-party companies. We do not market, communicate, or sell to any minors. We require an adult, parent, or legal guardian 18 years or older to hire us for any events. Finally, we are in compliance with background screenings under the Jessica Lundsford Act with the district to ensure that any staff who enters a campus or is at a school event off campus is cleared to work alongside minors. This is a promise that we uphold as a company.
How to view our Level II Jessica Lundsford Act State Badges
All of our staff that visits your school for an event has signed the Florida Department of Law Enforcement (FDLE) form to allow fingerprinting and the Federal Bureau of Investigation (FBI) to conduct a criminal background screening. All staff have received a Florida Public Schools Contractor (blue) badge and will wear on it on themselves at all times on school grounds or school related events off campus. For the protection of all students and school staff, we do not post our badges on the website for the protection to prevent counterfeit badges. If you would like to view our badges, please send us your official school district email address so we know that you work in the school district. Any personal email address will not be accepted. You can also contact Patricia Cross at 727-547-7279 or email her at lunsfordscreening@pcsb.org if you would like to also verify our status (since the badges were issued with Pinellas County Schools). The blue badge is good for all public schools in the state of Florida. Private schools also require background screening, but it is up to the discussion of the administration if further documentation is needed.
Please email us your official school district email address to robgalephotography@gmail.com
To view the entire Florida Law regarding the child protection regarding noninstructional contractors please click on the link below to read the statue.
Florida Statue 1012.467
Please email us your official school district email address to robgalephotography@gmail.com
To view the entire Florida Law regarding the child protection regarding noninstructional contractors please click on the link below to read the statue.
Florida Statue 1012.467
Information for Private Schools
We perform all of our photography, photo booth, and event lighting services to all public and private schools in the Tampa Bay area (Pinellas, Hillsborough, and Pasco Counties). Each public school district has its own specific requirements in order to conduct business. Since each private school is governed by its own accredited organization some of the requirements for us to perform services may be different from the public school district's requirements. We would like to serve your school's needs so upon hiring us for your school event please let us know if there are any further requirements needed that are different from the public school district so we can gather the necessary information needed.
Certificates & Documentation
Below are all of our certificates and documentations that many schools and organizations require for us to do business with them. All of the PDF documents you can download directly from our website for verification as well as processing us as a vendor for your school. NOTE: Hillsborough County Public Schools requires their own W9. We are in the process of providing this separate W9 for this specific school district.
Certificate of Insurance
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Sunbiz Certificate
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Tampa Bay Times Affidavit of Publication of Fictitious Name
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Application for Registration of Fictitious Name on Sunbiz.org
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Registered on FinCEN & Sam.gov
See PDF document attachment below to verify our company. There are 4 pages in total for you to view and download.
NOTE: If your school or organization has not established an account with Sam.gov, our records will be hidden. Only schools or organizations that are registered can view these records.
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School Photographers of America Certificate
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PDF Certification & Documentation
Click on the PDF attachments to download for your records and for verification and processing.
General Liability Download Below
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Sunbiz Direct Download Below
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Tamp Bay Times Affidavit Download Below
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Sunbiz Fictitious Name Download Below
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W9 Download Below
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FinCEN BOI Reporting Download Below
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School Photographers of America Download Below
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Sam.gov Hyperlink Below | ||
We also registered with
View All of Our Services for Schools
| photo_booth_inquiry_order_form_2024.pdf |
Click the image to go directly to each service
Our Amazing Photo Booth Setup
Additional Products We Offer
Custom Inserts
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Elegant Photo Booth Folding Sleeve
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What we offer to all schools
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1) FBI Background Screened Employee with Level II Contractor Badge in compliance with the Jessica Lundsford Act 2) High resolution prints 3) Custom layout borders with option of logo 4) Unlimited prints for your guests* 5) High energy workflow 6) No setup or teardown fee 7) Flash Drive of all of the digital images 8) Online digital gallery for all students to view and download** 9) Sanitized props*** 10) Hand sanitizer for studetns to use 11) A good and fun time for you and all of your students * For Traditional Booth and Elegant Booth only ** Schools are not allowed this option unless if the school grants us permission to post photos online. Further consultation with the school administration and school district policies will dictate the use of photos to be posted on an online gallery. We do not post any student photos for their protection of privacy. *** If the school chooses to have physical props, all props are sanitized before the event. Sanitized wipes are also at the prop station if the students wish to sanitize his or her own props before use. |
Final Check List
Planning out a school event is a lot to undergo, and thinks might be forgotten. We know exactly how that feels, and we want to make your school event a wonderful experience for you and your students. When you book us for your school's event, we created a check list that we need in order for us to do our job so we can make your dance flow easier and with less worries.
- Copy of Tax Identification Number certificate
- Date of the event
- Location of the event
- How long is the event?
- How many students will attend?
- List of your contact information (school email, cell number, etc.)
- List of venue's contact information (venue planner, etc.)
- Location where the photo booth will be in the venue
- Which type of photo booth you would like?
- Do you want uplighting?
- Do you want a custom monogram light?
- Theme of your school event
- Template choice and confirmation of layout
- Backdrop choice
- Do you want any photo frames?
- Any special requests of information
Interested?
Contact us for a great price!
